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Executive Assistant

Other

Lake Forest, CA

Direct Hire

Our successful client company in Orange County is looking for a dynamic, motivated Executive Assistant to join their talented team. This person will be responsible for providing administrative and bookkeeping support to the Founder to ensure efficient operation in the office. This is for a full-time, permanent hire position.

Responsibilities

Organize Executive calendar and schedule meetings
Manage email distribution and draft responses
Assist in scheduling meetings and appointments for the CEO
Maintain contact lists, organizational charts, phone lists, etc.
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Set Appointments for Executives and Vendors
Answer phone in a professional manner; record all pertinent information
Utilize appropriate office equipment (copier, binder, etc.)
Organize daily tasks and work area
Full Charge Bookkeeper including payroll and 401k
Other duties as assigned
Requirements

Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Ability to work autonomously
Experience with QuickBooks Pro and Paychex
Notary required
Confidentiality required
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficiency in MS Office, Excel, and Outlook
FORTIS Resource Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Executive Assistant

Other

Lake Forest, CA

Direct Hire

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